St. Rose of Lima/St. Patrick Mission Finance Committee Meeting Minutes

October 16, 2023

 

1.  Financial status St. Rose

A general review of the P&L Budget vs Actual report was reviewed on information from January through June, 2023.  It was noted that there was a credit balance of $16,920 on other income #1890 and there was $30,170.66 noted in income category #1410 (Fish Fry)--Joe will be checking with Christina to verify these figures are accurately reported.  He will send info to all members on what he discovers.

 

2.  Financial Status St Patrick Mission

General review of the P&L Budget vs Actual was done by committee.  No questions; all liked the net income figure of $5,169.75.

 

3.  Anniversary Recap

Diane wrote an article about this event and it will be published in the December issue of The Voice.

In reviewing the handout stating income and expense to this event, Joe said there were some items not noted:  Income of $1000 from Phillips 66 not yet received; income of $2500 was not recorded and it came from the Bishop Appeal Account.  Joe noted that once funds were received from Phillips he intends to transfer money back to the Bishop Appeal account ($772.79)

 

4.  Fundraising

A.  Coffee & Canvas of October 14th, brought in a profit of $700

B.  Memorial Mass Nov 4th..Father reported that this Mass, All Souls Day, there will be a charge of $10 for each name submitted.  These funds will be credited to the Memorial Fund #1688.4

C.  Christmas Boutique Nov 19th, Concert Dec 3rd

All proceeds from these 2 events will be credited to the Memorial Fund

 

5.  CCD Building Break In

This building was broken into and much damage was sustained.  Joe and Sid Jensen spoke and following are requested items and costs to repair each:

KelAire to repair air conditioning unit for a cost of $9,710.00; Aaeroglass will repair broken windows at a cost of $1,446.00; Alpine Building will repair a broken door and strengthen the fence for a cost of $575.00; At this point the total cost will be $11,731.00; This claim will be presented to our insurance company for coverage; we to pay the first $5000 and insurance to cover the rest.  Joe will request $5,000.00 from our account at the diocese.  Joe mentioned that additional work needs to be done including:  updating lights to LED; Removing the rug; installing new flooring. No prices on these last items, however it was mentioned that Sid would do the lighting upgrade.  The committee agreed to this action.

 

Another item presented: Joe said that Sid had approached him that the neighbor by the CCD building has offered us to use his cameras and in return he wants to hook up to our electricity and pay us a monthly fee for his usage.  Several members of the committee were not in favor of this illegal hookup and the potential problems that could arise in receiving monthly payments.  Committee decided to pass on this request.  Further conversation continued and then committee thought a real alarm system with cameras and monitoring would be appropriate at this time, which would include the Church as well.  Joe to investigate and will bring info back to Committee.  Additionally, he will advise Sid of this decision.

 

6.   Hall Oven

A. While the agenda mentioned a part could fix the over -- at a cost of $350--the committee felt that in prior meeting it was approved to purchase a new oven and they wanted to proceed with that.  Joe and Christina are to go to Concord to look at oven and make this purchase

B. Review donation from parishioner's family

Joe  felt this was the offer from Lena's niece, Lisa.  To date, several attempts have been made to reach her, however she has not returned any calls. Therefore, the committee felt it is time to go ahead with the stove purchase without her assistance.  

 

7.  Revisit setting aside money for audit:

This item was approved at prior meeting.  Joe will review status with Christina.

 

At the end of the meeting, Father asked for approval to purchase an Easter Paschall candle.  Committee approved this request. Father thought the cost would be approximately $300 and he wanted the Living Memorial Fund #1628 be charged for this purchase.

Pat reported that there was old rolled up papers in the Church Hall along with old parts from the recent microphone repair.  Joe and Father will look at these items following todays meeting and have things cleaned.

 

THIS MEETING WAS CALLED TO ORDER AT 10:32am and WAS ADJOURNED AT 11:32am.

 

Next meeting is on November 20^th at 11:00am.